As winter approaches, it’s a good time to look back and see how well I’ve stuck to my News Year’s Resolutions. Some haven’t been great. But “Get more organised” – that’s a YES! How? With the help of Trello.

In essence a virtual pinboard, in Trello you can organise almost anything. From a simple list of chores at home to a complex Kanban-based project at work, Trello helps you manage information in a clear, visual way. I’ve used it as a recipe catalogue, a holiday planner and for information sharing on my “Tech tips” board. Other people have used Trello for lesson planning, product roadmaps, keeping up with friends, job searches, party planning, tracking life goals. There are so many ideas on trello.com/inspiration.

​Getting started with Trello is easy: add a board, personalise it with a background picture, add some lists and finally add your cards.  Give each card a title, then open them to include more details – notes, checklists, pictures, links, labels, documents and dates. The Getting Started Guide on help.trello.com walks you through everything from adding your first board to using Trello like a pro while the Trello Features board shows many of the features in action. For a step-by-step introduction, watch the Getting Started With Trello video.

​​If you have a group of friends or colleagues who want to work together on a project, you can create “teams” to allow them to collaborate on a board. Assign each card to a person and you can easily share information and track progress on everyone’s tasks.

Trello has been developed to support a wide range of users and this is reflected in its flexibility. Each board can have its own Power-Up which extends its functionality. While most of these are more useful if you’re using Trello at work, some like TreeView, Voting, Calendar or, especially, Custom Fields help you tailor your personal boards to best fit your project. See them all at trello.com/power-ups. Another useful add-on is the Chrome extension; click this to add any webpage as a Trello card.  But you’re not limited to using Trello in a browser.

​​My only complaint is that boards with a few hundred cards warn of slow performance. But given that, even in the free version, you can have unlimited boards it’s easy to split your information into smaller boards which can be linked in an overview board. You can easily move cards between boards using the "Move..." button on the back of cards.

Genealogy was transformed by the internet. Information that once took cross-country trips to record offices or churches to find can now be accessed with a few clicks. It’s probably why genealogy is now one of the most popular online activities. If you want to give it a go, where can you start?

​If later you find you want to either share your tree or have extra functionality, you can export your tree from this to an online or a paid package.

Start building your tree by talking to family and recording their information. Once you’ve got the bare bones, you’ll want to fact-check and add to it. I suggest starting with familysearch.org. While some of its finds are locked behind the paywall of its sister site findmypast.com, its collection is comprehensive and transcriptions of many records can be viewed for free. Then there’s ancestry.co.uk; from 1970s phone books to Tudor probate records, you’ll find something about your ancestors here. For details that are behind the paywall, take advantage of the occasional times they offer free access or login for free at the library.

There are also sites where genealogy is done for passion not profit. Run by volunteers, they focus either on making records available free or on amalgamating information to move you forward in your research. A few to check out:

• freeukgenealogy.org.uk has millions of free records from the Birth, Marriage & Death registers, 19th-century census data and entries from parish registers dating back to 1530. Coverage is patchy, but for some records you can download a scan of the original document, which is a bonus.
• If you’re looking for the bigger picture about your ancestors’ lives, you may stumble across a gem on genuki.org.uk, a "virtual reference library" of genealogical information. ukbmd.org.uk fills in some of the gaps in genuki.
• WorldConnect has a staggering number of family trees you may match with. A caveat: do check that the information is correct before adding it to your tree.
• The ultimate resource is the award-winning cyndislist.com with over 336,000 links to worldwide genealogical sources.

A few years ago, I couldn’t have imagined giving up on Windows Live Mail. But in January 2017 Microsoft ended support for this much-loved program, leaving it susceptible to security vulnerabilities, so I decided to hunt for a replacement. If you make the same choice, this may help.

​If Windows 10 Mail is too simple, Outlook too expensive and Thunderbird too different you may find that eM Client becomes your new favourite.

Until recently, when a family member died you would look through their filing cabinet to find details of their accounts, browse their address book to find their contacts and inherit their physical photo albums.

But my accounts for banks and utilities are online. My contacts are in Google and Outlook and my photos in several places, to keep them safe. Then there are my email accounts and accounts for all the social media, shopping, travel sites I use … the list seems endless. I must get organised so I don’t leave my children a digital nightmare.

The first thing I’ll do is put together a prioritised list of my accounts and give clear instructions on what needs to happen to them, particularly any that have a financial aspect such as Paypal and my online subscriptions. As this is sensitive data, I need to be careful where it’s saved. I considered Mega’s encrypted cloud storage and Turtl’s encrypted note-taking software but decided the best option is to keep copies on two (one live, one backup) USB drives. I’ll plug these in to my computer when I’m editing them, but otherwise keep them in a secure box.

There’s conflicting advice on whether passwords should be included in this list. Even when it’s not a criminal offence for an executor to access my account, it’s often against a site’s terms and conditions. I hope that over time this will be legally clarified, but for the moment, I’m going to have to decide for each account individually.

Some companies allow me to specify what happens to my account after my death. I’ll start by using Google’s Inactive Account Manager and setting up a legacy contact in Facebook – as I do more, I’ll add their details to the comments here, along with useful links.

For photos, I’ll download the ones I want kept and save them on an external hard drive, along with my exported contacts from Google and Outlook.

Finally, as I password protect my desktop on my computer, I’m going to add a trusted person in Windows 10 settings > Accounts > Family & other people. They won’t be able to log in to my desktop, but they will be able to use the File Explorer to access my documents.

Yes, there’s a lot to think about! I’ll be reading “Death in the Digital Age”, “Digital assets - What happens to them when I die?” and “My Digital legacy” as a starting point for more information. But I hope that my efforts now will avoid later hassle for my children.

​I wouldn’t advocate, as some suggest, taking the side off your desktop computer to give it a thorough clean unless you’re confident you know what you’re doing. But there’s no harm in running over the outer casing with the soft-brush attachment of your vacuum cleaner, particularly near the fans as these can accumulate huge amounts of dust. Just turn the computer’s power off first!
I do suggest spending an hour or two going through your computer and dejunking. Delete unneeded documents and tidy up your photos. Weed out old emails. Declutter your desktop. Check your Downloads folder: it’s amazing how many files end up in there—sometimes with multiple copies. Open the Apps & features area in Windows Settings  and remove any programs you know you’ll never use again.

One of my favourite clean-up tools is ccleaner. I mainly use it to tidy up less-accessible files, such as cookies, browser history and the temporary files created by my programs. This not only gives me more disk space, it can make a noticeable difference in the performance of my browser. If you don’t want to install new software, the Disk Clean-up tool, included in the System or Administrative tools in all versions of Windows, will do a more basic clean-up. However, ccleaner also offers extra tools to, for example, find out which types of file are using your disk space and to identify and delete duplicated files. This LifeHacker article has excellent advice on using ccleaner.

For pictures, I found ccleaner a little lacking. Since writing this article originally I've tried a number of different tools for finding duplicate images. My favourite, which I've used to safely delete many gigabytes of duplicate photos on my laptop is the modestly named Awesome Duplicate Photo Finder. Specify your Pictures folder—or, ideally, a sub-folder as this can take a very long time to perform the initial analysis on a large folder—click Search and ISP shows you all your duplicate photos, along with information to help you decide which copy to keep and which to delete. Simple, effective and free, what more could you ask for?

As a bonus recommendation, if you want something that covers more than just pictures and is more flexible than ccleaner or  you could try Clone Spy.

One final note: after you’ve cleaned everything up: it’s an ideal time run a backup! And then sit back and enjoy your freshly organised computer.
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Happy dejunking!

Even accompanied by a steaming glass of mulled wine, there’s one Christmas job I find tedious – addressing Christmas card envelopes. My answer? Use Microsoft Word to automatically create address labels. Here’s how.

Start by creating a list of all your names and addresses. Create a new Word document and insert a table with columns for Name, Address 1, Address 2, City, Postcode and, if you’re sending abroad, Country. The next job is to fill in the table and then save the document. The good news is that this a job you’ll only need to do once as you’ll be able to use the same information next year!

When that’s done, create another new document. Then, in the Mailings tab click on Start Mail Merge, then Step-by-Step Mail Merge Wizard and a new Mail Merge bar will open on the right-hand side.

Step 1: Click on Labels and then Next: Starting Document.

Recently, someone in Jakarta changed the details of my Paypal account. Adaline Alexander from Alabama purchased three songs on my iTunes account. And in a moment of madness, I bought an $800 Dell laptop for Loretta Lestrange from New York.
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Of course, none of these things actually happened. But someone wanted me to believe that they had, to trick me into giving them my details. According to PayPal, “approximately 90% of all email sent worldwide falls into the spoof, phishing, spam, and general junk category.” So how do you spot a dodgy email?

For more tips, take a look at  www.which.co.uk/consumer-rights/advice/how-to-spot-an-email-scam.
Stay safe!

Browser extensions are little programs that extend the functionality of your browser. They’re easy to add (see the great instructions on LifeWire) and can make your browser a safer, more productive or more fun place. There are thousands available and the ones that work best for you will depend on how you use the internet. Here are four of my favourites to give you ideas.

uBlock Origin: Adverts are a mixed blessing. Reputable sites use advertising revenue to pay for valuable content they make available for free. But when websites allow the adverts take over, you can use an adblocker like uBlock origin to do something about it. By default, uBlock is very simple: it hides all the adverts on a page. If you decide you want to support the website, just a couple of clicks will show the ads. uBlock also warns you if you click on a link that will take you to one of the questionable sites it’s aware of.

LastPass: Although there have been some recent concerns about security vulnerabilities in password managers, the advice is still that “the benefits … outweigh the risks”.  I rely on LastPass to remember all my passwords; this extension automatically pops the right password in the right place, allowing me to login with ease. It also recognises when I use a new password and will save it if required.
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Dream Afar: I love the simplicity of Chrome. But to me, the New Tab page takes that simplicity too far and is just … boring! To fix that, I’ve installed Dream Afar. The stunning pictures can be set to change daily or hourly, while choosing a one-minute update interval pretty much guarantees you’ll see a different image each time you open a new tab. Love a photo? Download it with a single click and keep it forever. Add to that an easily accessible search bar, a list of my most visited sites and quick links to my Chrome bookmarks, apps and history and you have what I think is one of the best new-tab extensions out there.

​Save to Pocket: If you’ve ever found yourself reading an article or watching a video when you really should be doing something else, just because you’re afraid you won’t find it again, help is here. A single click on Save to Pocket will save the page to a read-it-later list at getpocket.com allowing you to easily go back to it when you’ve got some free time!

My other favourites include OneTab and Wayback Machine. What are yours? Share in the comments.

   Ann

In 2009, when my Dad forwarded this chain email to me I replied, “Thanks for the heads up, but actually, this is a hoax ... see www.snopes.com/computer/internet/hackermail.asp. It's always worth checking on snopes  - a site which exists to debunk urban myths and other such things - before forwarding them on.” But that was eight years ago, so why am I raising it now?

There has always been misinformation flying around the internet, but it has never seemed more prevalent than it is today. From hoaxes through dubious sites luring you with click-bait to increase their advertising revenue to “fake news” designed to sway your opinion it’s undeniable that we live in a world where we need to fact-check more than ever.

While the internet can be an outlet for widespread misinformation, it also inspires a community developing tools to fight back. Tools like:

• snopes.com: established in 1994 to share research on urban legends, one of the earliest claims it debunked was that the late Walt Disney was frozen and hidden in a safe place within Disneyland. Over the years, it evolved to investigate a much wider range of rumours, scams and questionable facts and has long been my go-to site for checking suspicious stories. It still has a lighter side – a recent article addresses the “'Secret Symbolism' of Oreo Cookies” – but now releases multiple articles every day addressing the popular stories in the news. And yes, snopes’ own validity has been fact-checked by FactCheck.org!
• fullfact.org: for UK-based stories, Full Fact is an independent fact-checking charity. If, for example, you don’t believe the politicians’ statistics on Question Time, you’ll get the truth here. Full Fact has recently gone into partnership with Google to build the first “fully automated end-to-end fact-checking system”, presumably to help Google expand the use of the Fact Check label in its News Feed.
• politifact.com: for news from the US, Pulitzer Prize-winning Politifact rates, on a scale from True to Pants on Fire, “the accuracy of claims by elected officials and others who speak up in American politics.”
• reporterslab.org/fact-checking: not a fact-checker itself, instead this points to over 100 fact-checking sites worldwide, including those of the Guardian, BBC and Channel 4.
• slate.com: take your filtering one step further and install their “This is Fake” extension in Chrome to “help combat the proliferation of bogus stories”. Do take the time to read their insightful article on how and why.

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The advice I gave to my Dad all those years ago still holds true. As Abraham Lincoln once said, “Don’t trust everything you read on the internet.”

​A picture can inspire, can calm or can amuse. And if you spend many hours in front of your computer, what better showcase for the pictures you love than your desktop? Fortunately, Windows makes it really easy to create your own exhibition. Here’s how!

The first thing to do is create a folder for your chosen pictures. Open File Explorer and navigate to an appropriate place—probably the Pictures folder. Right-click and select New > Folder. Give this folder an appropriate name, eg Desktop pictures, then close File Explorer. Now right-click anywhere on the Desktop and select Personalise. In the dropdown menu underneath Background, select Slideshow. Click Browse under Choose albums for your slideshow, navigate to the folder you’ve just created and then click Choose this folder. Choose how often you want to change the picture and then Choose a fit—I find Fill usually works best. The final tweak I like to make is to click Colours on the right-hand side and then tick the box next to Automatically pick an accent colour from my background.

Now the folder’s ready, it’s time to get some photos in there. The obvious thing to do is to use your own photos so you’re constantly reminded of that wonderful holiday, that amazing sporting achievement or the cute antics of your cat. Just copy those pictures into the Desktop pictures folder you created earlier and sit back and enjoy.

But what if you just want something different, perhaps views of places you’ve never been? Sites like Pixabay and unsplash.com have an amazing variety of quality-controlled, copyright-free photos submitted by the community that you can download for free and use for whatever you wish. Just be aware that some of these sites include a few sponsored non-free pictures in their search results to help finance themselves.

Personally, I’m currently inspired by the stunning high-resolution images, like the one above, from the Windows 10 lock screen. These are so easy to download using the SpotBright app from the App Store. Read more about this on Windows Central.

Don’t forget that you can ring the changes just by swapping the photos you have in your folder, or by choosing a new folder. Feeling stressed? Immerse yourself in some calming beach scenes. Feeling artistic? Show off your Prisma creations. Feeling festive? Get your desktop “beginning to look a lot like Christmas”.

And on that note, I’d like to take this opportunity to wish you all a very Happy Christmas. If you didn’t get a chance last year, enjoy my advent calendar with a different festive video every day.
​
   Ann

In my spring article on spring cleaning your computer I wanted to recommend tools which, while great in themselves, needed to be downloaded from freeware sites. The trouble is, these sites offer traps for the unwary so here are some tips on how to more safely use them.
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Trap 1: misleading search results
Search for a program and some search engines such as Bing and (these days to a lesser extent) Google, will show adverts at the top of the page. Beware of clicking these. The second result when searching “chrome download” on Bing is uk-download.com which admits that “When you choose to download the software that is available on this site, you may be presented with offers from third-party advertisers.” Make sure that, where possible, you download from the official website. And if something’s not free on the official site, be very suspicious of sites on which it is free.
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Trap 2: too many buttons
Looking to download a program, you go to its page on a freeware site and only to see multiple buttons: “Update Drivers Now”, “Download Now!”, “>”, “GET IT NOW”. 

Which is the right one to download your program? To find out, install an ad-blocking extension such as Adblock Plus or, my favourite due to its low memory use, µBlock Origin. These remove advertising content, giving you a very clean webpage with only one button … the one you really need. Note that the new Microsoft Edge doesn’t yet support extensions so you currently can’t use this trick on that browser.

Trap 3: bundleware
Now you’ve clicked the right button and downloaded the setup file you go to run it. STOP! Some developers “bundle” other programs with their own. And some freeware sites, like the notorious download.cnet.com, will take clean programs and add in extra software—called PUPs or Potentially Unwanted Programs—that you really don’t want. Why do they do this? They get paid for it! So, whenever you download something, don’t just open it. Use Show in Folder to find it in your Downloads folder, right-click it and run anti-virus and anti-malware scans.

Trap 4: express install
If offered a choice between Express and Custom Install, always use Custom; it’s not just for “advanced users”. Custom allows you to choose exactly what does and doesn’t get installed—check all the options carefully—and should prevent you ending up with anything that’s slipped through your previous checks.

A final tip: to avoid these traps, whenever possible use ninite.com, “a safe, centralized place to get the freeware you need”. Read more on howtogeek.com.

Safe downloading!

   Ann

​1971 saw the first computer virus—Creeper. It harmlessly copied itself and displayed the message “I'm the Creeper, catch me if you can!” Reaper swiftly followed. Its sole aim was to find and delete Creeper and was effectively the world’s first anti-virus. In the decade that followed, the few viruses created were simply experiments to push the boundaries of computer science.

Forty-plus years on, things have changed. While I’m sure some of today’s viruses are still geeks’ pranks, most have a more deceitful purpose. Now known as malware—malicious software—along with viruses, there are worms, Trojans and spyware, designed by criminals to defraud you by stealing your information or taking over your system. Independent testers estimate that there are 55,000 new malware variants released every day.

This sounds scary but, just as Reaper was created to eliminate Creeper, there is now a whole industry devoted to the control of malware and you should take advantage of the tools they provide.

I suggest a three-pronged approach to safeguarding your computer. Firstly, install and use a regularly updated anti-virus program. You don’t have to pay for this—the makers of respected anti-virus packages also offer excellent free versions. Highly rated are AVG (free.avg.com) and avast! (www.avast.com); both are simple to use and have their virus definitions (the information they use to identify viruses) updated every few hours.

Secondly, be aware that no anti-virus is 100% infallible so some malware will inevitably sneak through. Malwarebytes Anti-Malware (www.malwarebytes.org) is excellent at finding this and cleaning it up. Unlike other anti-virus software, the free version of Malwarebytes doesn’t run all the time so you need to make sure that you scan your system with it on a regular basis.
Thirdly, just take care. Don’t open suspicious email attachments and don’t go to untrustworthy web sites. It’s also good practice to run a quick virus-scan on any file you’ve downloaded from the internet before you use it.

While the majority of malware is designed to attack Windows users, other systems can be affected too. In 2012, Apple dropped claims that Macs can’t get viruses after a widespread Trojan attack. Two years before that, the first Trojan targeted at Android systems was discovered. Yes, even your smartphone can be infected, so make sure you have a good anti-virus on that too!

Whatever system you use, you needn’t be scared of malware. As JR Rafael blogs on Computerword, “a little caution and some common sense will go a long way in keeping you safe from the big, bad virus monsters lurking around our virtual worlds.”

   Ann Jury

PS For the latest recommendations (April 2016) for the best virus checker, take a look at the PC Advisor article ​17 best antivirus & best free antivirus for PC and laptop UK .

The phone rings. You answer. (Let’s call her) Mary says, “Good morning, this is Windows’ Technical Department calling about your computer.” You immediately hang up.

That’s what should happen! But recently I decided to play along.
Firstly, Mary wants to verify what she calls my “Computer Licencing Security Identification number” or CLSID. She tells me how to run the assoc command and I see, at the bottom of a long list, CLSID\{888DCA60-FC0A-11CF-8F0F-00C04FD7D062}. Mary checks the number she has and … it matches my “unique” number. That’s funny—type assoc into almost any computer and you’ll get the same number; CLSID (Class Identifier) isn’t a licence number at all!

Following Mary’s instructions, I look at the “errors” in the Event Viewer. She misinforms me red errors are “already corrupt” files and yellow ones “are in the process to be corrupt”. Help, I have over 1000! Actually, that’s a low number. Windows notes anything that may be useful in diagnosing problems or improving performance. A geek’s paradise, yes; corrupt files, no!

I ask why my anti-virus hasn’t found these problems. Mary transfers me to her senior technician, Martin, who explains they are “very dangerous frozen programs which your computer is automatically downloading from the internet”. Worse than viruses, they block firewalls, corrupt important software and cause security leaks. But I needn’t worry: he’s going to fix them!
But first, Martin aims to scare me a little more by checking my Services. Apparently, these all “have to be in running condition” for my computer to be “healthy”. But some aren’t running … because the “frozen programs” are corrupting them and soon I won’t be able to access my computer at all. Rubbish! Services are simply background programs that run automatically whenever they’re needed, and your computer will be quicker if they’re not all running!

Martin’s final scare-tactic is to use netstat to “find out if your connection is secure”. A list of numbers appears, most of which have an ESTABLISHED status. These, he tells me, are hackers who have established connections to my computer. Again, he’s used a normal windows command—in this case one that shows my (anti-virus, browser, email) programs’ current connections to the internet—and lied about what it does.
To fix these issues, Martin wants to redirect my computer to the “secure zone of Windows” at www.support.me. At this point, I stop playing along because I know this will be the start of my problems, not the end of them. It would give Martin direct control of my computer, allowing him to do whatever he likes to my system. The scam plays out in various ways: they charge for the “clean-up” (getting your credit card details in the process), they lock your computer and charge to unlock it or they install malicious software of their own, essentially hacking in to your computer with your permission!
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So, when Mary calls … just hang up!

This very old, very precious photo shows my great-great grandparents John and Sarah Allen and their family around the turn of the 20th century. It’s amazing to have this to keep the family memories alive.

Sadly, John’s namesake and great-grandson suffered from Alzheimer’s and so my Mum, his sister, read up a lot about this condition. She was particularly inspired by the concept of Memory Books which can be used to both capture and stimulate memories. I was therefore very interested when I was contacted by a local lady, Anne Forrest, in her quest to spread the word about her Digital Life Stories. These are effectively video versions of Memory Books and can be compilations of photos, film/video footage and music, providing a multi-sensory experience that can get amazing reactions. Seeing Anne’s work—some of which you can find on YouTube (Winston, Boy and dog and The Bride)—it struck me that these aren’t just for people with dementia. They would make a thoughtful gift for anyone. So, with Mother’s Day coming up, I thought I’d give you some hints on how to create one for someone in your family.

I’m not sure which software Anne uses to create her Digital Life Stories, but for many people probably the most convenient free software to use is Windows Movie Maker. This is part of the Microsoft Windows Essentials suite of software, so you may already have it on your computer. If not, download it from Microsoft’s website.

Once you have your software, you need to gather and digitise your images. Start at the beginning of the family collection and work your way through, bringing your story up to date. You’ll need to scan your photos; most home printers scan too so this shouldn’t be a problem. For video, you may need to buy a USB Video & Audio Grabber. Film will be harder to digitise; there are some hints, again on Microsoft’s website.

Don’t be limited to your own images. Many organisations are making their digitised historic photos and footage available. Google may help you find clips that add atmosphere to your story; download these using keepvid.com. Do be careful of copyright status—use The Public Domain Review to get pointers to many public domain and Creative Commons sources.

All you need do now is put it together, which Movie Maker makes very simple following the steps on the Movie Maker page. Have fun playing with the animations, visual effects and themes; you may be surprised how creative you can get. At the end just save or publish your movie … and then enjoy sharing all those memories with the family.